Stop issuing permits to expired contractors.
One register for every contractor, their insurance, their documents, their inducted workers. Once a policy or certificate expires, ENSURE suspends the contractor overnight. If they request a permit from the site gate, they are turned away until it is replaced.
The biggest HSE gap is the people you don't employ.
The liability still lands on you when a contractor's worker gets hurt on your site, even with an insurance policy that quietly lapsed last month. ENSURE holds every contractor's insurance and documents in one register, watches the expiry dates for you, and refuses new permit requests from the day after anything runs out.
One register for every contractor
Every firm on your sites in one place: status, insurance expiry, the person who owns the relationship, and what they're contracted to do. Attach their insurance certificates, policies, PQQs and contracts, each with its own expiry date, or have documents signed online. You see at once what is missing or out of date.
- Company, status, contact and insurance expiry at a glance
- Insurance, policies, PQQs and contracts, each with an expiry date, and documents signed online
- Track their workers' trades, inductions and certifications, and assign them training by email link with reminders
Expiry that suspends the contractor for you
You'll never again find out a policy lapsed weeks ago. ENSURE watches every expiry date and marks what is due in the next 30 days. The night after anything expires, it suspends the contractor. Upload the new document, delete the old one, and ENSURE lifts the suspension itself.
- Insurance and documents due within 30 days marked in amber
- Automatic suspension overnight once insurance or any document expires
- Automatic reinstatement once every document is valid again
Contractors request permits from their phone, and expired ones get refused
Put a QR code on the gate. A contractor scans it, picks their company, and files a Permit-to-Work request from their phone, no login, no app, no account to chase. But if their insurance or a required document has expired, the request is turned away on the spot with a message telling them to renew first. The unsafe permit never reaches your approval queue.
- One tokenised link and QR code per gate or site, revoke it any time
- Contractors send a permit request from their phone, no account needed, and get an email when it is approved or declined
- Suspended or expired contractors are refused when they submit, and greyed out in your own permit form
Registered, tracked, auto-suspended, refused at the gate.
A contractor record isn't a row in a spreadsheet, it's a live record that decides whether they can get a permit today.
When a contractor's insurance expires, their permit requests should stop as soon as cover ends.
One register, automatic suspension on expiry, and permit requests refused at the gate. Book a 30-minute demo and we'll walk it through on your workflow.