Contractors don't onboard themselves.
Pre-qualification with insurance, safety performance and reference checks. Document-expiry tracking. Per-job scope acceptance. Contractors only see work they're qualified for — and only after every required document is current.
The biggest HSE gap is the people you don't employ.
Statutory liability sits with you, even when a contractor's painter falls off a ladder you didn't supply. ENSURE's Contractor module pre-qualifies firms (insurance, safety performance, references), tracks expiry on every required document, and only shows them the work they're accepted for.
Pre-qualification workflow
A self-service portal where the contractor uploads insurance, completes the safety-performance questionnaire (LTFR, TRFR, fatalities last 3 years), provides references. ENSURE verifies, your admin reviews, decision recorded.
- Self-service portal — contractor does the work
- Insurance + WC + public liability uploads
- Safety performance + reference questionnaire
Document expiry alerts
Insurance renewal coming up? Contractor notified 60 days out, admin sees the dashboard. Lapse → automatic suspension. No quiet expirations where the contractor keeps working with an expired policy.
- 60 / 30 / 7-day alerts to contractor + admin
- Auto-suspension on expiry — no work assigned
- Reinstatement workflow on document refresh
Per-job acceptance with scope
A pre-qualified contractor isn't accepted for every job — only the scopes you accept them for. Electrical, structural, painting. They see jobs in their scope; they don't see jobs outside it. No accidental scope creep.
- Scope tags per contractor (electrical / structural / etc.)
- Job listing filtered to accepted scopes
- Per-job acceptance signed before work begins
Pre-qualified, scope-accepted, expiry-tracked.
A contractor record isn't a row in a spreadsheet — it's a live record that gates work assignment.
Contractors who outlive their insurance shouldn't outlive their access.
Pre-qualification, scope gating, expiry-enforced suspension. Book a 30-minute demo and we'll walk it through on your workflow.