Controlled documents that actually stay controlled.
SOPs, procedures, policies, work instructions with version control, expiry alerts, MoC linkage, and per-role visibility. ISO 9001 / 45001 / 14001 document control without a separate document-management system.
Your "controlled" SharePoint folder isn't controlled.
Document control under ISO means a documented procedure approves, distributes, and obsoletes documents — and proves it. SharePoint, Google Drive and email threads can't do this. ENSURE's Documents module does, with versioning + expiry + change-management linkage out of the box.
Versioning with effective + expiry dates
Every revision keeps the history. Old versions stay readable but visibly superseded with a banner pointing at the current one. Effective date scheduled in advance; expiry triggers an action so reviews don't slip.
- Effective date scheduled — published when it should be
- Expired version → automatic review action
- Old revisions readable but clearly marked superseded
Linked to Management of Change
A document edit doesn't happen in a vacuum. Link a draft revision to the MoC that requires it; the MoC's close-out signs off the new version. No more "we updated the SOP" without the change record.
- Draft revision attached to an open MoC
- MoC close-out → document goes effective
- Audit trail: change request → SOP version
Per-role visibility + acknowledgement
Restrict who sees what. Require acknowledgement from named roles before a document goes effective. The Operations Manager has to read it before the operators do — and ENSURE proves it.
- Role-based visibility (operators / supervisors / managers)
- Required acknowledgement before effective date
- Acknowledgement audit log timestamped
A document never lives alone.
It traces to the change request that drove it, to the people who acknowledged it, to the audits that verified it. ENSURE keeps every link.
Stop using SharePoint as a document-control system.
Versioning that survives audits. Acknowledgement you can prove. MoC linkage that closes the loop. Book a 30-minute demo and we'll walk it through on your workflow.