Every change, controlled.
A 6-step workflow that catches every process, equipment, procedure or organisational change before it goes live — with auto-classification, approval routing by severity, emergency fast-track, and a full audit trail you can hand to a regulator.
Most safety incidents trace back to an undocumented change.
A pipe rerouted "temporarily." A control bypassed for one shift. A new chemical added to an existing process. Without a structured Management of Change workflow, every one of these decisions is invisible to auditors — and to the next shift. ENSURE makes the change itself an auditable artefact.
Auto-classification from a 5-question triage
Answer five yes/no questions about new hazards, safety-critical controls, environmental permits, training, and emergency response — the system suggests Minor, Significant or Major, with override and justification.
- Like-for-like exemption closes the MoC in one step
- Override the suggestion only with a written justification
- Classification drives the rest of the workflow
Approval routing that scales with severity
Minor changes need one approver. Significant changes need HSE plus the department head. Major changes need a full panel. The slots auto-build from the classification — no manual workflow design.
- Approve, Conditional, or Reject — with conditions textarea
- Status auto-advances when every slot has decided
- Any Reject moves the MoC to Rejected with the reason logged
Emergency fast-track — 2 fields, 24 hours
When a change must happen immediately to prevent harm or major loss, capture it in two fields: what's changing and who verbally approved. The system auto-creates a 24-hour documentation action and flags the record with an EMERGENCY badge until you complete the full 6-step workflow.
Temporary changes don't get forgotten
Mark a change as Temporary and the expiry date becomes mandatory. Seven days before expiry an amber banner appears on the record. At expiry you choose: Revert, Extend (re-triggers approval), or Convert to Permanent (re-triggers approval).
One record, many entry points.
A MoC isn't a silo. It picks up where an incident's interim controls leave off, or where an audit finding flagged a process gap. After implementation, lessons feed into CAPA or the risk register. The trail is preserved.
Stop losing change history to email threads.
Every MoC ENSURE captures becomes part of the audit trail. Book a 30-minute demo — we'll run it on a change you're scoping.